In a previous article, “The ‘Science’ Behind the Cost of Your Copier Contract” I wrote about the various factors that go into formulating the costs of your copier agreement. Now it is time to take a look at the numbers and what you can expect to spend. While this outlook is not an exact science, it can provide you with a baseline figure and better prepare you for budgeting and preparing for your next investment in office technology.
 
The Costs
 
There are many different factors to consider when addressing pricing. A key one is understanding any outstanding obligations you have with vendors or leasing companies. Since every business has unique circumstances the numbers shared below will reflect costs without additional obligations. With that being said, I have broken down the devices into subgroups of base, intermediate and advanced. The base group are devices in the 20 page per minute (ppm) to 40ppm range. The intermediate group is 41ppm-60ppm and the advanced will run 61ppm-80ppm (90ppm for B/W). Additionally A3 and A4 devices were grouped separately.
 
A3: devices that allow paper sizes of up to 12x18 inches
A4: devices that allow paper sizes of up to 8.5x14 inches
 
The following prices are ranges based on our experience and findings. These are models that are equipped with a document feeder, stand and two paper trays. Additional accessories were not added for the sake of pricing since they are costs that are not necessary for all users.
 
Scenario 1: Black & White copier contract that is allotted 3,000 B/W copies a month. Based on 60-month lease pricing. **No Buyout Included**


Scenario 2: Color copier contract that is allotted 3,000 B/W copies and 1,000 color copies a month. Based on 60-month lease pricing. **No Buyout Included**


For the following charts the following data was used. They are represented as part of a 60-month lease amount:

• B/W Service allowances ranged from 1,000 to 17,000 a month
• Color Service allowances ranged from 1,000 to 10,000 a month

You can find additional subgroups and detailed breakdowns in our pricing guide; such as A3 vs. A4 devices, B/W vs. color, service pricing based on monthly usage, and average prices of the subcategories of base, intermediate and advanced. Hopefully this has helped you better understand the numbers behind a copier contract!
 
At Copiers Plus we prioritize your organization’s goals and work alongside you to put an office solution strategy in place that can help propel your productivity while maintaining harmony with your budget. If you would like to further examine your current copier contract or investigate next steps towards what one could look like for your organization, we would love to help you. Reach out to us at 800-648-7081 or via our website.
 
 
Drew Smith currently serves as Director of Communications for Copiers Plus. The company specializes in modernizing office equipment and increasing efficiencies in workplace communications throughout the state of North Carolina. To learn more about how Copiers Plus is providing their customers with innovative document solutions and enhanced printing transparency, visit www.copiers-plus.com. Drew would love to hear from you at [email protected].