Customization is a fundamental process of investing in an office copier. It is a way for you to make decisions that make the device truly work for your needs. Whether through adding larger paper trays for less downtime loading paper, applying finishing capabilities for less manual stapling and sorting or adding features like fax capability, by addressing accessories you will be able to make sure your investment addresses your needs along with the soft costs of saved time for employees.
Not all accessories are needed at the start of your agreement and may become needed later; adding accessories is easily achievable regardless of the contract type, giving you flexibility throughout your investment.
Categories of Accessories:
Even with the transition to digital solutions and scanning technology, faxing remains a large component in many workplaces. Fax boards are an additional piece that can be added to copiers to allow faxes to be retrieved and sent from the panel of the device. In addition, fax solutions are now available that allow faxes to be sent to your email or to even eliminate the need for the fax board and the fax line! Find out more about the possibilities of faxing here.
Paper trays come in various types meant to work in stride with your printing habits. Usually, one or two paper trays capable of holding between 250 to 500 pages come standard with commercial copiers. If you print on multiple types or sizes of paper, then a four-paper tray setup may work best for you. Alternatively, if you print only letter sized paper and a lot of it, a good fit would be a large capacity tray capable of taking your paper capacity into the thousands, depending on models and scope.
Once you print a document, you may want the option to have it routed to a reserved spot for individual users. This capability is possible with a mail bin tray that can route output into 7 different bins. On a smaller scale, you may want to have an attachment called a job separator that will allow you to separate jobs by specifying them between two output slots. This is especially useful for diverting faxes and prints to separate locations.
Another useful option to consider is whether your document feeder, the place where you place your original documents for scanning and copying, is single pass or not. Single pass technology is where the paper is taken through the device one time and read on both sides of the paper instead of having to be processed back through a second time. This is a smart option for intensive scanning and copying offices that have a multitude of double-sided documents as it will expedite the speed the job will be completed by.
When printed documents go beyond a single piece of paper, there is a decision to be made as to how to keep the pages together. While there is always the option of keeping them loose leafed or using a paper clip, many times users will also want the option of stapling and hole-punching. The ability to staple with a copier is usually not standard but rather is available with the addition of what is called a finisher.
Finishers attach to the main frame of a copier and allow printed pages to flow through them and be disseminated accordingly, offering capabilities such as stapling, hole-punching and off-set sorting. Some advanced finishing options even allow for saddle-stitch stapling which provides the ability to staple documents in their spine and produce a booklet or workbook. It is important to note that while simple stapling (top left & right) is standard with a finisher, hole-punching and saddle stitch require additional components and therefore more of an investment.
Document security is crucial in today’s age. Ensuring that information passed along to your copier is encrypted and wiped clean upon request by a credentialed user is a security protocol worth addressing. The addition of a data security kit to your device, if not standard with your given model, will provide you overwriting technology dealing with the RAM of your device and the ability to sanitize the hardrive to original operating settings. Both of these features are contributed via 256-bit AES encryption on HD and RAM memory.
Another option available to you in regard to boosting your security is badge authentication. This technology adds a reader to your device, if not standard, to where you can sign into your device using an HID card such as your ID badge. By adding this level of access control to your copier you are not only allowing only verified users to utilize the equipment, but you are also able to record an audit trail of the activity on the device. Learn more about how you can implement document security solutions into your office technology here.
No matter how you choose to customize your copier, Copiers Plus can help! Contact us today at 800-648-7081 or on our website to explore how you can achieve enhanced productivity and security through your office technology.
Drew Smith currently serves as Director of Communications for Copiers Plus. The company specializes in modernizing office equipment and increasing efficiencies in workplace communications throughout the state of North Carolina. To learn more about how Copiers Plus is providing their customers with innovative document solutions and enhanced printing transparency, visit www.copiers-plus.com. Drew would love to hear from you at [email protected].
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