When we think of processes we seldom think of simplicity or instant results. We usually think of something drawn out that will one day get us to where we are wanting to go, but only after many steps have been taken. The phrase “trust the process” is recited all the time and surely only exists because there must have been enough doubt present from someone not seeing results that they had to be reassured of their plan. While processes are essential to how we live our lives and do meaningful work, they can be overwhelming.
Your document processes don’t have to bring you the same tension. Below you will see how using the latest in automation and collaboration technology can help your documents land securely and efficiently at their destination, with less work from you.
PDF to Word Doc.
Have you ever had a document that you wished you could replicate but with your own twist? Maybe you’ve wanted to use a cool template you found but didn’t want the text it had in it. With the ability to scan PDFs into word documents, you now can get ready to edit documents with a click of a button!
Zonal Optimal Character Recognition (OCR)
With zonal OCR, you can take a repeatable process that you currently have and make the distinguishing features of the documents be analyzed by the scanner. For instance, an invoice would have an invoice number, customer name, amount due, etc. By capturing these information zones, you can set up a scanning process that allows you to skip out on having to manually input that information into a system and provide a searchable record based on the zonal classifications.
Instant Cloud Access
By using an HID card, pin code, prox card or FOB, you can sign into the copier and automatically be signed into your cloud accounts. This provides you the ability to search files you may need to print and scan to folders within your cloud account. No need for the extra step back at your desk! At the same time, you can rest assured in knowing that you are able to access audit trails of employees’ activities on your devices since there is a required login process.
How many times have you had to send someone an email to ask for an approval or ask about the status of one? By implementing some automation, you can create approval processes that flow seamlessly and with email alerts. Say you have a mileage report. Once you submit your report, it will send an alert to whomever needs to approve it, if denied it will go back to you with comments. If approved it will be continued through until the process is completed, all without email threads and confusion. It even will have a dashboard for you to see the tasks in your workflow and their status.
While these are just a few ways you can save time and become more efficient with your document processes, we would love to go in more detail as to what a digital transformation could look like in your office. Reach out to us today at 800-648-7081 or online to schedule your free consultation. Here’s to working smarter, not harder.
Drew Smith currently serves as Director of Communications for Copiers Plus. The company specializes in modernizing office equipment and increasing efficiencies in workplace communications throughout the state of North Carolina. To learn more about how Copiers Plus is providing their customers with innovative document solutions and enhanced printing transparency, visit www.copiers-plus.com. Drew would love to hear from you at [email protected].
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