Email Mike Email
Residential Real Estate
May 29, 2020

Best Practices For Virtual Board Meetings

Sponsored Content provided by Mike Stonestreet - Co-Owner/President, CAMS (Community Association Management Services)

With the Coronavirus pandemic affecting nearly every aspect of daily life, people are turning to technology to facilitate many activities that were once conducted in person. This has of course become true for community association meetings as well. Though this may be uncharted territory for many HOAs, virtual meetings are an effective way to get your Board together and handle your association's business while practicing social distancing.
 
What Platform Should You Use?

As many of us have spent the past few months at home, a number of virtual meeting platforms such as Zoom, Skype and Microsoft Teams have risen in popularity. And, the great thing is, many of these services are free. When determining which platform to go with, consider your group's dynamic. Is everyone tech savvy? Does everyone have a laptop or home computer? Whichever option you choose, you always want to be sure that you've selected a reputable, secure platform.
 
Virtual Meeting Etiquette

Just as with any meeting, there are some best practices you should employ to ensure you're prepared for your meeting. Make sure your video capabilities (your webcam if you’re on a desktop or laptop computer) are turned on prior to the meeting. Having video enabled makes people feel more engaged and gives the meeting a more interactive feel. Take some time to familiarize yourself with whatever platform your group is using prior to the beginning of the meeting so you’re ready to get down to business when it’s time to start. Also, be sure that your audio is working. Test your microphone to be sure it is operating properly so you can speak when it is your turn but be sure to keep it muted when you're not speaking - this will ensure the meeting isn't interrupted by barking dogs or other background noise.
 
Running Virtual Meetings

Though virtual meetings are a new concept for many, its best to try to maintain a sense of normalcy as much as you can. This means keeping up with habits you'd use during in-person meetings. Create a meeting agenda and stick to it, establish schedules and time limits and do your best to conduct business as usual. Just because the platform of the meeting is different doesn't mean the content has to be. Also, be sure that you're keeping homeowners in the loop just as you would with regular meetings. Send reminders and share minutes via email or on your association's website if you have one. Depending on the type of meeting, you can even invite members to attend an open comment section virtually if appropriate.
 
Check in on Each Other

Now more than ever, it’s important to check in on each other. Set aside some time before the meeting to see how everyone in the group is doing or if they have anything they'd like to share. This can be as easy as having each person take a moment to talk about what is going on in their personal or professional lives. Personal connections are so necessary these days and can still be achieved virtually. 
 
Following these easy steps will allow you to have seamless virtual meetings and achieve the same results as in-person meetings. If your Board is having trouble selecting a virtual meeting platform or getting familiarized with the one you've picked, reach out to your community manager. CAMS community managers have been working virtually for the past few months as well so they’re well-versed in virtual meeting platforms and are more than glad to assist your board in getting set up for your new way of meeting.
 
 
Mike Stonestreet is a 30-year veteran of the professional HOA management industry who has achieved one of the highest education-based designations in the field, that of Professional Community Association Manager (PCAM). Community Association Management Services (CAMS) has been a leading association management company since its inception in 1991. CAMS is a trusted provider of management services, dedicated to holding themselves to a higher standard of service to the community associations they serve throughout North Carolina and South Carolina. To find out how CAMS can benefit your community or visit www.CAMSmgt.com.

Other Posts from Mike Stonestreet

Cams300pxx250pxblockadjune2018[1]
Ico insights

INSIGHTS

SPONSORS' CONTENT
Aaeaaqaaaaaaaaidaaaajdhiztrkodm0lte2yjetngrkmy1hotrmltawmdvlmwqyztmymw

The “Law Of Contrast” Propels Entrepreneurship

Diane Durance - UNCW Center for Innovation and Entrepreneurship
Carolinemontgomery4

Paycheck Protection Forgiveness Just Got A Lot Easier

Caroline Montgomery - Adam Shay CPA, PLLC
Alycephillipsnew2

Charitable Trusts Let You Split Gifts Between Philanthropy, Family

Alyce Phillips - Old North State Trust LLC

Trending News

Dollar General's Urban Market Concept, DGX, Among New Tenants For River Place

Cece Nunn - Jun 30, 2020

Potbelly Sandwich Shop To Open Next Week

Jessica Maurer - Jul 1, 2020

COVID-19 Prompts TekMountain Shift To Virtual Model For Startups

Johanna Cano - Jul 1, 2020

Downtown Alive's First Weekend A Success, Officials Say

Jessica Maurer - Jul 1, 2020

Town Hall Discussion Airs Concerns Over Potential NHRMC Sale

Vicky Janowski - Jun 30, 2020

In The Current Issue

Using UV Light To Fight Germs

As cases of the novel coronavirus began to grow in the U.S. starting in March, David Greenough remembered his days in the Air Force, when he...


What's Next For Next Glass

Next Glass CEO Trace Smith talks about his goals as the new CEO, how the company has been doing during the COVID-19 pandemic, the company’s...


Info Junkie: Rob Campbell

Rob Campbell, who is a veteran, speaker and coach with Rob Campbell Leadership, shares his stop tech and info picks....

Book On Business

The 2020 WilmingtonBiz: Book on Business is an annual publication showcasing the Wilmington region as a center of business.

Order Your Copy Today!


Galleries

Videos

2020 Leadership Accelerator: Virtual Workshops for Real Leaders
2019 Health Care Heroes
August 26, 2019 Power Breakfast: A Healthy Sale?
2019 WilmingtonBiz Expo Keynote Lunch - CEO, nCino, Pierre Naude`