Follow Kara Linkedin Twitter Facebook
Email Kara Email
Legal Issues
Feb 15, 2016

Step Two Of Your Cybersecurity Plan: Collect Only Necessary Personal Data

Sponsored Content provided by Kara Gansmann - Attorney, Cranfill Sumner & Hartzog LLP

In returning to our cybersecurity series, the second of five keys to a sound cybersecurity plan considers collecting only the personal data that is necessary to your business’s needs. Recall that personal data generally includes a person’s name in combination with other identifying information.
 
The rule of thumb is that if you do not have a legitimate business need for certain personal data, you should not keep it or even collect it. If your business has a legitimate need for collecting certain personal data, the best approach is to keep that data only as long as it is necessary to conduct your business transactions and as long as the law requires.
 
A few examples for following this second step include the following:

  • Check the default settings on your software that processes transactions and credit card numbers because sometimes software is preset to permanently store information.
  • Ensure that electronically printed credit and debit card receipts contain no more than a few digits of a card number and that the expiration date is not printed.
  • Do not retain customer credit card numbers, expiration dates or other personal information gathered from the magnetic strips on credit cards without an essential business need for it. Retaining this information, or keeping it longer than necessary, increases your risk for the information to be used to commit fraud or identity theft. Once your business need is over, properly dispose of it.
  • Use Social Security numbers sparingly and only for lawful purposes like reporting employee taxes. While this advice may seem obvious, you may remember a time when your Social Security number was also your driver’s license number.
  • If your business needs or the law requires that you keep personal data, develop a written records retention policy to identify what information to keep, how to secure it, how long to keep it, and how to securely dispose of it.
Scaling down the personal data your business collects and keeps will help minimize your liability exposure in the event of a data breach.
 
Kara Gansmann, a North Carolina native, is an associate in Cranfill Sumner & Hartzog LLP’s Wilmington office, where she focuses her litigation and appellate practice on various aspects of labor and employment law, business and contractual disputes, medical malpractice, and HOA matters. To contact Kara Gansmann, call (910) 777-6055 or email her at [email protected].
 

Other Posts from Kara Gansmann

Wbj insights revised 0510 121615113531
Ico insights

INSIGHTS

SPONSORS' CONTENT
Tonyharrington wrar300x300

Wilmington Real Estate In 2020

Tony Harrington - Cape Fear REALTORS®
Aaeaaqaaaaaaaaidaaaajdhiztrkodm0lte2yjetngrkmy1hotrmltawmdvlmwqyztmymw

The CIE: Distanced, Not Disengaged

Diane Durance - UNCW Center for Innovation and Entrepreneurship
Aarp suzanneheadshot 300x300

The Psychology Of Scams

Trending News

For $100M Waterfront Project, Construction Begins

Cece Nunn - Aug 10, 2020

Developers Plan $8.5M Spec Building In First Construction At Brunswick Megasite

Christina Haley O'Neal - Aug 11, 2020

Hendrick Acquires Auto Dealership From Neuwirth Motors, Completes Moves

Cece Nunn - Aug 11, 2020

Private Preschool Opening Wilmington Location

Cece Nunn - Aug 11, 2020

Home Sales Jump 34% In July, Realtors Report

Cece Nunn - Aug 10, 2020

In The Current Issue

NCino 'on Fire'

When the dust cleared on July 14, nCino, which had $138 million in revenue in its most recent fiscal year, was valued at close to $7 billion...


NHRMC Programs Receive Several Accolades

Several New Hanover Regional Medical Center departments and providers recently garnered state and national accolades for their work....


Next In Line To Lead Ports

Brian Clark becomes the new executive director of the authority, following the retirement of Paul Coz­za, who has served as executive direct...

Book On Business

The 2020 WilmingtonBiz: Book on Business is an annual publication showcasing the Wilmington region as a center of business.

Order Your Copy Today!


Galleries

Videos

2020 Leadership Accelerator: Virtual Workshops for Real Leaders
2019 Health Care Heroes
August 26, 2019 Power Breakfast: A Healthy Sale?
2019 WilmingtonBiz Expo Keynote Lunch - CEO, nCino, Pierre Naude`