Follow Kara Linkedin Twitter Facebook
Email Kara Email
Legal Issues
Feb 15, 2016

Step Two Of Your Cybersecurity Plan: Collect Only Necessary Personal Data

Sponsored Content provided by Kara Gansmann - Attorney, Cranfill Sumner & Hartzog LLP

In returning to our cybersecurity series, the second of five keys to a sound cybersecurity plan considers collecting only the personal data that is necessary to your business’s needs. Recall that personal data generally includes a person’s name in combination with other identifying information.
 
The rule of thumb is that if you do not have a legitimate business need for certain personal data, you should not keep it or even collect it. If your business has a legitimate need for collecting certain personal data, the best approach is to keep that data only as long as it is necessary to conduct your business transactions and as long as the law requires.
 
A few examples for following this second step include the following:

  • Check the default settings on your software that processes transactions and credit card numbers because sometimes software is preset to permanently store information.
  • Ensure that electronically printed credit and debit card receipts contain no more than a few digits of a card number and that the expiration date is not printed.
  • Do not retain customer credit card numbers, expiration dates or other personal information gathered from the magnetic strips on credit cards without an essential business need for it. Retaining this information, or keeping it longer than necessary, increases your risk for the information to be used to commit fraud or identity theft. Once your business need is over, properly dispose of it.
  • Use Social Security numbers sparingly and only for lawful purposes like reporting employee taxes. While this advice may seem obvious, you may remember a time when your Social Security number was also your driver’s license number.
  • If your business needs or the law requires that you keep personal data, develop a written records retention policy to identify what information to keep, how to secure it, how long to keep it, and how to securely dispose of it.
Scaling down the personal data your business collects and keeps will help minimize your liability exposure in the event of a data breach.
 
Kara Gansmann, a North Carolina native, is an associate in Cranfill Sumner & Hartzog LLP’s Wilmington office, where she focuses her litigation and appellate practice on various aspects of labor and employment law, business and contractual disputes, medical malpractice, and HOA matters. To contact Kara Gansmann, call (910) 777-6055 or email her at [email protected].
 

Other Posts from Kara Gansmann

Wbj insights revised 0510 121615113531
Ico insights

INSIGHTS

SPONSORS' CONTENT
Carolinemontgomery4

PPP Forgiveness - What You Need To Know

Caroline Montgomery - Adam Shay CPA, PLLC
Chris coudriet

New Hanover County Offers Expertise And Resources For Safe Reopening

Chris Coudriet - New Hanover County Government
Burrus rob headshot 300x300

Coronavirus Analytics

Robert Burrus - Cameron School of Business - UNC-Wilmington

Trending News

Education Leader Forges Way Forward

Cece Nunn - May 22, 2020

Stay-at-home Improvement

David Dean - May 22, 2020

NHRMC: Suitors Come Calling

Vicky Janowski - May 22, 2020

For Restaurants And Retailers, Proposal In Works To Boost Business

Christina Haley O'Neal - May 22, 2020

MADE: Spicing Up Local Markets

Staff Reports - May 22, 2020

In The Current Issue

Education Leader Forges Way Forward

Burns was tapped as interim superintendent of NHCS in February, following the resignation of Tim Markley. Burns assumed his new role in Marc...


Stay-at-home Improvement

As hardware and other do-it-yourself (DIY) home improvement retailers and gardening supply stores begin to enter their busy season, they are...


MADE: Spicing Up Local Markets

RAWsalsa is a local, independent maker and seller of smallbatch, fresh salsas. Products include signature fresh tomato and fresh pineapple s...

Book On Business

The 2020 WilmingtonBiz: Book on Business is an annual publication showcasing the Wilmington region as a center of business.

Order Your Copy Today!


Galleries

Videos

2019 Health Care Heroes
August 26, 2019 Power Breakfast: A Healthy Sale?
2019 WILMA Leadership Accelerator
2019 WilmingtonBiz Expo Keynote Lunch - CEO, nCino, Pierre Naude`