Follow Kara Linkedin Twitter Facebook
Email Kara Email
Legal Issues
Feb 15, 2016

Step Two Of Your Cybersecurity Plan: Collect Only Necessary Personal Data

Sponsored Content provided by Kara Gansmann - Attorney, Cranfill Sumner & Hartzog LLP

In returning to our cybersecurity series, the second of five keys to a sound cybersecurity plan considers collecting only the personal data that is necessary to your business’s needs. Recall that personal data generally includes a person’s name in combination with other identifying information.
 
The rule of thumb is that if you do not have a legitimate business need for certain personal data, you should not keep it or even collect it. If your business has a legitimate need for collecting certain personal data, the best approach is to keep that data only as long as it is necessary to conduct your business transactions and as long as the law requires.
 
A few examples for following this second step include the following:

  • Check the default settings on your software that processes transactions and credit card numbers because sometimes software is preset to permanently store information.
  • Ensure that electronically printed credit and debit card receipts contain no more than a few digits of a card number and that the expiration date is not printed.
  • Do not retain customer credit card numbers, expiration dates or other personal information gathered from the magnetic strips on credit cards without an essential business need for it. Retaining this information, or keeping it longer than necessary, increases your risk for the information to be used to commit fraud or identity theft. Once your business need is over, properly dispose of it.
  • Use Social Security numbers sparingly and only for lawful purposes like reporting employee taxes. While this advice may seem obvious, you may remember a time when your Social Security number was also your driver’s license number.
  • If your business needs or the law requires that you keep personal data, develop a written records retention policy to identify what information to keep, how to secure it, how long to keep it, and how to securely dispose of it.
Scaling down the personal data your business collects and keeps will help minimize your liability exposure in the event of a data breach.
 
Kara Gansmann, a North Carolina native, is an associate in Cranfill Sumner & Hartzog LLP’s Wilmington office, where she focuses her litigation and appellate practice on various aspects of labor and employment law, business and contractual disputes, medical malpractice, and HOA matters. To contact Kara Gansmann, call (910) 777-6055 or email her at [email protected].
 

Other Posts from Kara Gansmann

Wbj insights revised 0510 121615113531
Ico insights

INSIGHTS

SPONSORS' CONTENT
Infinity 891835159

Get to Know Infinity Payment Systems

Kyle Thorpe - Infinity Payment Systems
Webilm julieformal kellystarbuckcom mg 5471

Airport Amenities to Enjoy, On the Fly

Julie Wilsey - Wilmington International Airport
Leath 683x10242

Avoiding HR Nightmares: Help is Here!

Lisa Leath - Leath HR Group

Trending News

Open For Business: New Announcements (Sept. 21)

Johanna Cano - Sep 21, 2018

SBA To Set Up Shop At Wilmington Chamber

Christina Haley O'Neal - Sep 21, 2018

The Future After Flo

Cece Nunn - Sep 21, 2018

Scenes From Hurricane Florence

Michael Cline Spencer - Sep 21, 2018

Health Providers Give Recovery Updates

Ken Little - Sep 21, 2018

In The Current Issue

Checklist Of Post-storm Resources

Hurricane Florence has left many homes and businesses in the area with damages that range from simple repairs to more complicated and time-c...


Marpac Adds Tools For Better Sleep

Wilmington-based Marpac is crashing further into the sleep industry with a line of products to help people get shut eye....


Investing In Affordable Housing

A recent high-dollar deal in Wilmington represents not only a little more affordable housing in the city but also a good investment for the...

Book On Business

The 2018 WilmingtonBiz: Book on Business is an annual publication showcasing the Wilmington region as a center of business.

Order Your Copy Today!


Galleries

Videos

2018 Power Breakfast - Dishing on the Restaurant Biz
2018 WilmingtonBiz Expo - Keynote Lunch with Eric Dinenberg, Rouse Properties
2017 Health Care Heroes